General Refund Policy
The parent(s)/guardian(s) of each student desiring re-enrollment at HCA is responsible for the Enrollment Fee in order to secure that student’s spot in the student body. These fees initiate all processes (e.g., hiring personnel) necessary to prepare for the school year. Occasionally, it becomes necessary for a currently enrolled student to be withdrawn from HCA. When this happens, the school’s policy clearly outlines the financial responsibilities of the parents at that time. By affixing your signature to the Enrollment Contract, you are agreeing that this policy will be applied as written. In terms of refunding any tuition amounts resulting from student withdrawal, regardless of whether that withdrawal is initiated by the parents(s)/guardian(s) or school personnel, the following general refund policy applies: 1. If a student is withdrawn prior to June 1, the tuition liability will be equivalent to 10% of the annual tuition for that student. 2. If a student is withdrawn on or after June 1 and prior to his/her first day of school (see official school calendar), the tuition liability will be equivalent to 25% of the annual tuition for that student. 3. If a student is withdrawn on or after his/her first day of school (see official school calendar) and prior to the first day of the second semester, the tuition liability will be equivalent to 50% of the annual tuition for that student. 4. If a student is withdrawn at any time during the second semester, the tuition liability will be equivalent to 100% of the annual tuition for that student. 5. The above policy covers all normal reasons for student withdrawal, including, but not limited to, the following: a. Simple requests by parent(s)/guardian(s) to withdraw student b. Student withdrawal when determined it is in the best interest of the school and family c. Student on behavioral probation d. Student on academic probation e. Student withdrawal in lieu of expulsion f. Student expulsion
Student Withdrawal Due to Extenuating Circumstances
Rarely are exceptions granted to the established General Refund Policy. When they are granted, however, they may only be granted by HCA’s Head of School. In such cases, he/she will limit exceptions due to the following extenuating circumstances: 1. Death of the student, or death of at least one custodial parent. 2. Disability of at least one custodial parent. 3. Significant income change (defined as a 50% or more reduction in the gross annual income of the primary income earner). 4. Physical household move of a minimum of fifty (50) miles from the current HCA campus. 5. Any other reason deemed “extenuating” by the HCA Head of School. In the cases listed above, the tuition amount assessed to the parents will be prorated to the week of withdrawal, thus rendering the General Refund Policy non-applicable. However, it should be clearly understood that a minimum of 25% of the tuition amount will be assessed, even if one of the five (5) extenuating circumstances listed above comes into play.